OB/GYN call scheduling software for L&D, backup call and clinic

How a month comes together for an OB/GYN group

Take a group of six partners. The OB/GYN preset starts with three lines: L&D Call, a 24-hour call from 7a to 7a every day; Backup Call, also every day; and Clinic, 8 to 5 on weekdays. Clinic starts with one partner a day, so a group that runs two clinics sets People needed to two. April 2027 has 30 days and 22 weekdays, which makes 30 L&D calls, 30 backup calls and 44 clinic days, 104 assignments in all. Each carries fairness points: an L&D call counts 2 on a weekday, 2.5 on a weekend and 3 on a holiday, a backup call 0.5, 1 and 1.5, and a clinic day 1. Change any of it on Shifts & Rules, or add the lines the preset leaves out, such as a laborist shift, a triage line or an OR block, each with a tag for who can work it.

Before the month is built, the scheduler opens requests for it with a due date, and everyone with an email address gets a note. Each partner marks vacation, conference days, and the days they would rather be off or would like to work, and can say how much work they want, such as no more than five L&D calls. In our test month, one partner took a week of vacation, another had a conference on a Thursday and Friday, a third asked for a weekend off, and a fourth asked to work a particular Friday. Vacation and conference days go to the scheduler to approve, and approved time off is never scheduled over. The rest are wishes the schedule meets where it can, and the Preferences met list shows any it could not. All four were met.

Then click Generate. Because L&D call runs 7a to 7a and the preset turns on a 24-hour limit on continuous work, nobody is put in clinic or on backup the morning after a 24-hour call, and nobody takes L&D call two days running. In the test month that held after all 30 calls, and nothing was left unfilled. Rules of your own sit on top, such as spacing out weekend calls or keeping a senior partner off L&D call, each set to Must or Prefer. A Must rule that cannot be met leaves the slot visibly unfilled instead of quietly breaking the rule.

The Report shows each partner's L&D calls, backup calls, clinic days, weekend days, holidays and points against a fair share, prorated for anyone part time, for the month or any range of dates you choose. In the test month every partner took five L&D calls, one or two of them on a weekend, four to six backup calls and seven or eight clinic days, and everyone came within half a point of a fair share of 21.2. Backup is counted on its own line too, so a partner carrying heavy backup is not mistaken for one carrying heavy call. Requests come first, and fairness evens out what is left, across the whole year rather than one month at a time.

When it looks right, Publish. Every partner sees their call and clinic days on a phone, can subscribe to them in Google Calendar, iPhone or Outlook, and trades a call in the app with the scheduler giving the final yes. Name each holiday the same way every year, and whoever took L&D call on Christmas last year is steered away from it this year. The part that used to take evenings, fitting 104 assignments around everyone's requests and the day after call, is the part the generator does.

Questions OB/GYN groups ask

How do I make an OB/GYN call schedule?

Pick the OB/GYN preset in the setup wizard, add your partners, and set how many clinics you staff each weekday. Open requests so everyone can mark vacation and days off, then click Generate to fill L&D call, backup call and clinic around them. Check the Report, change any cell by hand, and Publish.

Is the day after L&D call kept free?

Yes. Set up with the OB/GYN preset, L&D call runs 7a to 7a and the group starts with a 24-hour limit on continuous work, so the generator never puts someone in clinic or on backup the morning after L&D call. A hand edit or swap that would create that stretch is flagged. The limit sits under Work-hour limits on Shifts & Rules, where a group that sees patients after home call can change the number.

Does it build L&D call and clinic together?

Yes. L&D call, backup and clinic are lines in one schedule, built in a single pass, so a partner is never double booked between them and the points for all three count toward the same fair share.

Can part-time partners take a smaller share?

Yes. Each provider has an FTE, and the fair share scales with it, so a half-time partner is expected to carry about half the call of a full-time one.

What about laborists, fellows or midwives on the call line?

Tags decide who can cover which line. A laborist line or a midwife first-call line gets its own tag, so physician-only call stays physician-only and each group is compared only with its peers.

Can we bring in the schedule we already keep?

Usually. The importer reads a common spreadsheet layout: one sheet per month, shifts down the left, names in the cells. Imported shifts count toward fairness from the first month, and Generate fills only the gaps. During setup, Draft with AI can also read a month or two of your spreadsheet and suggest your lines, rules and who works what.

Does it book patient appointments?

No. It schedules the physicians: L&D call, backup and clinic sessions. Patient appointments stay in your EHR or practice management system. The schedule holds names, lines, dates and requests, with no place for patient information, and each group's data is visible only to that group.