A real schedule, generated by VitalScheduler

Six months for a fictional 13-provider neurology group: day and night general call, vascular call, EEG and EMU. Its providers entered their requests for November first; then every cell below was placed by the solver in one run, from those requests and the group's rules. Nothing to sign up for: tap or hover a cell, pick a provider to follow their months, or see which requests were met.

13 providers6 rotations182 days468 assignments0 unfilled0 rule conflicts8 of 9 requests met

Rotation

T10

W11

T12

F13

S14

S15

M16

T17

W18

T19

F20

S21

S22

M23

T24

W25

T26

F27

S28

S29

M30

General Call 8am-5pm

Vascular Call 8am-5pm

General Call 5pm-8am

Vascular Call 5pm-8am

EEG

EMU

General Call 8am-5pmVascular Call 8am-5pmGeneral Call 5pm-8amVascular Call 5pm-8amEEGEMUWeekendHoliday: Thanksgiving (26)Asked to work this dayAsked for the day off, scheduled anyway

Requests for November

Preferences met: 8 of 9

Before this schedule was built, requests were open for November until Sat, Oct 10. Vacation and CME go to the scheduler to approve; once approved, the solver never puts that person on those days. "Prefer off" and "Want to work" are wishes: they outrank keeping the load even, but never a rule or coverage. A wish that cannot be met is reported, never dropped quietly. Tap a name to follow that person through the month.

VacationNov 2–8Met
CMENov 12–13Met
VacationNov 16–20Met
Prefer offWed, Nov 18Not met
Priya Anand's vacation that week was approved, and Marcus is the only other vascular attending: the line had to be covered, and coverage outranks a preference.
Prefer offNov 7–8Met
Prefer offNov 26–27Met
Want to workMon, Nov 16Met
Want to workFri, Nov 20Met
Want to workSat, Nov 28Met

What to look for

Ha (the neurohospitalist) holds General Call 8am–5pm in alternating weeks, 7 on / 7 off, pinned to exact dates. The general attendings fill the off weeks.
On Ha's on-service weeks, General Call 5pm–8am follows the same person on Monday, Wednesday and Friday, and never on the other nights. That is one rule, not hand edits.
Vascular Call 5pm–8am follows whoever holds Vascular Call 8am–5pm that week, every night. Two vascular attendings share the line.
EEG and EMU are weekly blocks rotated among the three epileptologists, spaced so nobody takes them back to back.

The rules behind this schedule

Eligibility by tag: general, vascular, hospitalist, eeg, emu. A rotation only ever goes to someone tagged for it.
Pinned alternating block: one provider, 7 days on and 7 off from an anchor date; the group fills the gaps.
Linked same person: a night rotation inherits the day rotation's holder on chosen weekdays, optionally forbidding that person on the rest.
Avoid consecutive: a soft preference (weight 3) against taking the same weekly rotation two weeks running.
Requests: approved vacation and CME are hard blocks; "prefer off" and "want to work" days outrank keeping the load even, but never a rule or coverage. The Requests block above says which ones were met.
Points: weekday, weekend and holiday days score differently per rotation (a holiday night is 2.5, a weekday EEG day is 0.5) and feed the fairness report below.

What you'd do next in the product

Publish it, and every provider's phone calendar fills in.
Approve time off and swaps in the portal; the grid and the calendars update themselves.
Lock any cell you want kept, regenerate, and only the rest moves.
Export the month as a colour-coded Excel grid or a PDF.
Residency programs: turn on work-hour limits and every rule above still holds inside the caps.

Fairness report

Fair share is what each provider would carry if each rotation on their line were split by FTE among the people who can cover it;Difference is what they actually carried minus that. Shares are pooled within a level: here the seven general attendings, the three epileptologists (who carry EEG and EMU on top of general call), the two vascular attendings and the hospitalist are separate pools, because their lines never share work. In the product, each person's line on My Schedule also shows what they worked earlier in the fairness year.

Provider	FTE	Level	GDAY	VDAY	GNIGHT	VNIGHT	EEG	EMU	Wknd days	Holiday days	Points	Fair share	Difference
Hana Suzuki	1	Epilepsy	1		10		9	9	45	3	84.5	83.8	+0.7
Claire Dubois	1	Epilepsy	1		13		9	8	46	3	83.5	83.8	−0.3
Ravi Menon	1	Epilepsy	1		13		8	9	45	4	83.5	83.8	−0.3
Samuel Ortiz	1	General	2		15				7	0	25.5	24.2	+1.3
Nadia Farouk	1	General	2		15				7	0	25.5	24.2	+1.3
Owen Blake	1	General	2		14				9	0	25.5	24.2	+1.3
Tomas Novak	1	General	1		16				6	1	24	24.2	−0.2
Aisha Bello	1	General	1		16				6	1	24	24.2	−0.2
Elena Rios	1	General	1		14				7	1	22.5	24.2	−1.7
Grace Lin	1	General	1		17				4	0	22.5	24.2	−1.7
Morgan Hale	1	Hospitalist	13		39				26	3	102	102	even
Priya Anand	1	Vascular		13		91			52	4	168.5	168.5	even
Marcus Webb	1	Vascular		13		91			52	4	168.5	168.5	even

Your group's rules are different. That's the point.

Pick your specialty's preset, add your roster, and write down the rules you keep in your head. Your group generates its own first month in one sitting. No card, no setup fee.

Start free Questions? Email us